Project Coordinator

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Project Coordinator

June 12, 2020 | - |

Title:                    Project Coordinator

Department:         Project and Operations

Reports To:         Project & Operation Director

Purpose:              Assist the Project Team for project executions and maintain the existing DC Clients on day to day basis

 Job Description

Essential Job Functions

  • Assist the project team to ensure timely execution of projects such as maintaining and monitoring of project plans, project schedules and logistics as required.
  • Attend project meetings and follow up of important action items from the meeting
  • Prepare design submissions and presentations such as schematic diagrams, cable routings and others layouts.
  • Prepares and submit Access Clearance documents required prior to start work on site.
  • Administrative aspects in purchase requisitions, including checking the inventory prior to ordering of materials
  • Assist in the preparations of sales project handover and order entry to ERP
  • Maintain project documentation tracking and filing both hard copies and soft copies.
  • Collaborate and coordinate with internal stakeholders such as Project & Operations, Engineering/Solution, Procurements and Finance
  • Complete and update weekly reporting in a timely and accurate manner.

Additional Job Functions

  • Quote existing customers
  • Assist in pre-tender/RFP Process
  • Attend to customer’s telephone/email enquiries and concerns and endorse the details to respective Account Managers.
  • Coordinate with the existing customers on the day to day basis and respond to their request in a timely manner.
  • Attend event shows
  • Any ad-hoc duties assigned
  • Training and continues improvement


  • Proficient in Microsoft Office – Excel, Word, Power point and Outlook
  • Proficient in AutoCAD
  • Preferably with at least 1-year experience in Construction industry in Singapore
  • Excellent communication skills both verbal and written
  • Organized
  • Team Player
  • Multi-tasking
  • Must possess strong work ethics and be objective orientated
  • Flexibilities in working hours as sometimes tender deadlines meant work after office hours.